Procurement Specialist



To be responsible for the procurement of commodities through the development and implementation of commodity strategies plans and the management of supplier relationships. This individual is also responsible for the maintenance and upkeep of the facility grounds and to coordinate seamlessly with groundskeepers, landlords and maintenance workers. Other areas of responsibility include price negotiation, planning, production, inventory control and quality control.

Essential Functions:

Facilities Manager Duties

  • Oversee the movement of equipment from account to account for daily operations including chairs, autoclave and specialized equipment
  • Facilitates contract terms for equipment repairs and other facility items
  • Tracks and follows up with equipment service repairs and makes sure they are handled in a timely manner
  • Credentialing new doctors
  • Negotiating vendor contracts
  • Reports budget information to regional coordinators
  • Assists procurement director with special projects
  • Handles logistical moves with practice mergers or closures
  • Maintains relationships with landlords

Purchasing Manager Duties

  • Implement procurement strategy policies
  • Build and develop relationships with key suppliers and customers
  • Order materials and services as per negotiated and appropriately approved
  • Review quotations
  • Prepare purchase requisitions, approve and issue purchase orders in accordance with company policy and negotiated terms and conditions
  • Maintain procurement files
  • Track purchasing activity and measurements
  • Discuss defective or unacceptable new goods or services with users, vendorsand others to determine cause of problem and take corrective/preventative action
  • Dealing with suppliers and brokers
  • Assists with daily budgets for all locations
  • Handles property, medical, malpractice and cyber insurance for all practices
  • Develops SOP’s for onboarding new employees

Other duties

  • Continually develop expertise to support growth for new projects
  • Interacts with sales, service and training personnel
  • Liaise with Accounts Payable Department to ensure accurate and timely payment of invoices, as necessary for the business with the supplier
  • Handles coding of mail and invoices in accordance to accounting chart of accounts
  • Supports the operations director for their needs in specific practices


  • Direct experience managing insurance, employee benefits and compensation modeling
  • Demonstrated fluency with current employment laws and regulations
  • Excellent oral and written communication skills, including the ability to perform technical writing and editing of procedures, policies and training documentation

Supervisory Responsibilities: None

Work Environment: Office, some travel between location required

Required Education and Experience:

  • High School graduate
  • Understanding of accounting principles
  • 5 years office management and/or purchasing experience required; maximization of collections and AR/AP management; human resource knowledge and customer service experience

Other Duties: Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.